{"id":73,"date":"2013-09-28T18:21:00","date_gmt":"2013-09-28T18:21:00","guid":{"rendered":"http:\/\/lucilleossai.com\/Blog\/index.php\/2013\/09\/28\/feedback-the-most-important-facet-in-communications\/"},"modified":"2023-06-06T16:18:48","modified_gmt":"2023-06-06T15:18:48","slug":"feedback-the-most-important-facet-in-communications","status":"publish","type":"post","link":"https:\/\/lucilleossai.com\/blog\/2013\/09\/28\/feedback-the-most-important-facet-in-communications\/","title":{"rendered":"Feedback – The Most Important Facet In Communications"},"content":{"rendered":"\n
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I am going to make a bold statement which I am sure many PR and communications experts might contest \u2013 feedback is the single most important facet of all effective communications.<\/p>\n\n\n\n

 Why?<\/p>\n\n\n\n

This is because it is the \u2018glue\u2019 that holds all the components together \u2013 not strategy, eloquent oratory, superior content or masterful delivery. While all these things are useful, without feedback, the message has failed and there are consequences for this failure.<\/p>\n\n\n\n

As a company, a constantlack of feedback for your customers, clients and other stakeholders would lead to two unfavourable outcomes:  the loss of brand power\/loyalty due to reduced patronage, as well as a dent in your reputation, rendering your organisation untrustworthy. <\/p>\n\n\n\n

For a professional, the negative effects of not giving feedback are more evident \u2013 you would be deemed ignorant, unreliable and\/or incompetent. Such perceptions would stall your professional advancement.<\/p>\n\n\n\n

From leadership communications to crisis management, whether it is casual or official, written or verbal, without good feedback, you would not be considered relevant or worse, credible. It goes without saying that if you cannot be trusted, then you cannot succeed in your endeavours.

The role of feedback in a communications strategy was first mentioned in this post<\/a> and should be considered vital in any professional setting. In other words, feedback must be cultivated.<\/p>\n\n\n\n

However, it is not enough to just give feedback; it is crucial to give quality<\/em> feedback which must have two elements:<\/p>\n\n\n\n

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1) It must be factual<\/strong><\/h2>\n\n\n\n
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<\/a>I am  not advocating  that  you  line  all your communication ducks in perfect symmetry before shooting. What is often the norm is that during a crisis or a major event, there is always the omnipresent cloud of uncertainty and thus incomplete information. Most people would understand that details are bound to be sketchy in such scenarios.

Nevertheless, there would be a frenzied demand for information. Despite the pressure you may feel, (the world may be spinning more erratically at that time), err on the side of caution. Take that extra time to ensure that the information you are giving is factual<\/em> and can be verified.

A perfect example is this post analysing President Obama\u2019s first speech after the Boston bombings<\/a> on 15 April 2013. The information provided in the speech was clear and factual, despite the absence of many important components at the time the announcement was made.

While you might earn brownie points for being the first to \u2018break\u2019 exciting news or to make a grand announcement, your reputation would take a serious battering if it is later discovered that the information you provided was flawed.

For example, if you hold an important role in public office, or you are a powerhouse in business circles,you could be labelled a \u2018liar\u2019 by critics. They might even insinuate that your faux pas was deliberate and geared towards self-promotion in order to make you good \u2018look\u2019,  to absolve your culpability, or to deny your responsibility in a crisis. Such an unflattering label could linger even after your PR team uses the sugar-coated term of \u2018misinformation\u2019 for your error. Make this blunder more than once and your reputation may be scarred for a long time, adversely affecting your career.<\/p>\n\n\n\n

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2) It must be timely<\/strong><\/h2>\n\n\n\n
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In \u2018corporateville\u2019<\/a>, timely<\/em> feedback is crucial in transformational organisational change such as a new management, a merger or an acquisition.

This is tricky because in order to represent the true state of things, you would need your information to be accurate, which corresponds to the first point above, and which is often time-consuming.

However, what should be realised is that timely feedback communicates, above all, that you care enough about people and are committed to addressing their concerns. It does not matter if the information is incomplete, as long as you ensure that your audience is updated as you receive confirmed reports.

A good example is the analysis of Jeff Bezos\u2019 first memo<\/a>. As the founder of Amazon, he forwarded the memo to the Washington Post employees after he bought the media giant for $250 million in August 2013.

The memo was timely and \u2018real\u2019. He appreciated the need for information and for addressing other concerns, while still admitting that there were grey areas which needed to be worked upon in the future. As a leader, Jeff Bezos demonstrated how timing became crucial in delivering information following an organisational change.<\/p>\n\n\n\n

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Feedback in business communications<\/strong><\/h3>\n\n\n\n
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As professionals, we need to re-examine the prevailing culture of non-existent or unduly delayed feedback in virtually every aspect of our careers.

Remember that feedback covers even the simplest things. Therefore, not acknowledging someone\u2019s message, email\/conversation or any type of communication, is not only bad manners, but gives an impression, whether intentionally or not, that you cannot be concerned about the issue at stake. Communication is a two-way stream and is thus only<\/em> guaranteed when both parties have understood the message and can form specific opinions. Anything less is useless.<\/p>\n\n\n\n

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<\/a>Good etiquette is inherent in all effective communications and includes promptly replying an email no matter how briefly, sending text messages within reasonable time frames, and returning a call when someone has left a message requesting for information. Such \u2018small\u2019 efforts matter a great deal in the long run. Cultivate the habit of not putting off an answer whenever you could give it right away. Work efficiently. Treat others the way you wish you would be treated, irrespective of professional ranks or qualifications.

The menace of lack of feedback is so endemic that we barely notice, or if we do, we shrug and mutter:<\/p>\n\n\n\n

\u201cThat\u2019s how it is\u201d<\/em>.

In other words, we accept it. But we shouldn\u2019t. Let\u2019s begin a revolution. Let\u2019s pledge to give feedback even if it is not requested and especially when<\/em> <\/strong>we say we would do so.
<\/p>\n\n\n\n

This road to feedback-building is often paved with good intentions. Nevertheless, those who do not give feedback fall into two undesirable groups:<\/p>\n\n\n\n

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A) The \u2018Ostrich\u2019 People<\/strong><\/h3>\n\n\n\n
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In this group are people who actually want<\/em>  to give information but they are often in a dilemma when feedback is negative or unfavourable.

Scenarios are endless.

For example, a promising candidate failed the assessment; a promotion is delayed; a contact is denied; the merger is stalled. No one wants to be the bearer of bad news, so these people say nothing. They also make themselves unavailable or too \u2018busy\u2019 to answer piercing questions from the exasperated parties. They figure that sooner or later, the people seeking information would get it elsewhere anyway and they wouldn\u2019t need to \u2018deal\u2019 with the situation. While their intentions are honourable, evading the issue never really makes the problem go away; in fact, it opens the door to confusion and ambiguity.

As professionals, we have been guilty of this unacceptable behaviour and often fail to realise one crucial point: communicating truthfully is more important than the unpleasant reality. People are actually more resilient than we think. Besides, the sooner the other party knows, (no matter how insignificant our information might seem), the better he could plan for the uncertainty. This is especially true in times of crises, tragedies or scandals. Hiding our heads in the sand, \u00e0 la ostrich* <\/em>solves absolutely nothing. Indeed, we would be labelled unprofessional because we are not accountable for our actions. <\/p>\n\n\n\n

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We might as well forget about being given leadership positions or being considered managerial potential. And this is the ripple effect that is not immediately obvious for \u2018serial\u2019\u00a0Ostrich people<\/em>.<\/p>\n\n\n\n

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B) The \u2018What\u2019s-In-It-For-Me\u2019 People<\/strong><\/h3>\n\n\n\n
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Alas we as humans, are inherently selfish.<\/p>\n\n\n\n

Yes, I know: there are exceptions to every generalisation but the unpleasant truth is that on average, we do things for other people because of what we hope to receive in return.<\/p>\n\n\n\n

And in business or our professional careers, where competition is rife, it is all too common. So we (reluctantly) agree to cover for a colleague with the ominous reminder: \u201cYou owe me one\u201d<\/em>, or we offer to work late on an assignment to impress the boss.<\/p>\n\n\n\n

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<\/a>We have become so accustomed to receiving something for every extra effort we expend that we sometimes fail to draw the line between the duties that are inherent in our jobs, and those we do as \u2018favours\u2019 for others.<\/p>\n\n\n\n

So for example, a customer services operator, after calming down an irate client, promises to fix the slow internet connection problem in 20 minutes. He reassures the frustrated client that he would call promptly. Nevertheless, 45 minutes elapse with no feedback whatsoever. The problem remains unresolved, and it becomes impossible to reach the operator.<\/p>\n\n\n\n

Or let\u2019s say a customer calls his bank to cancel a transfer or to stop a cheque and is told by his account officer to write \u2018an official letter\u2019 making the request. Due to the urgency of the problem, the customer, unable to visit the bank due to work pressures, promptly writes, scans and forwards the signed letter to the stated bank, after which the officer confirms receipt of the document. Nonetheless, the customer’s request remains pending for well over one hour. During that period, the customer makes dozens of calls and is passed on from one bank official to another. Each officer promises to call back to update him on the situation, but none follows through.<\/p>\n\n\n\n

I am sure we can all relate to poor service delivery in many businesses. While the reason for poor customer service could be due to gross incompetence, in my experience, it is often due to the nonchalant, lazy attitudes of people, regardless of the fact that giving feedback and getting things done, like in the two scenarios mentioned above, are inherent in their job descriptions.<\/p>\n\n\n\n

These\u00a0\u2018<\/em><\/strong>What\u2019s-In-It-For-Me<\/em>\u2019<\/em><\/strong>\u00a0people<\/strong> feel entitled and because they have no vested interests in other peoples\u2019 solutions, they cannot be bothered with issues that do not directly impact them. This means that they become unreliable and would communicate poorly or not at all.<\/p>\n\n\n\n

So their deceptive:<\/p>\n\n\n\n

\u201cDon\u2019t worry. I\u2019d call you before the deadline at 2.30\u201d<\/em> simply means that you should begin to look for alternatives as soon as you finish the call.

Good luck to you if you constantly need to work with such people or if you are required to interact with them for whatever reason. You\u2019d either need a great deal of patience when dealing with them or you\u2019d be required to constantly develop contingency plans. This would become necessary because unless they feel that their jobs are at stake or that they would get \u2018in trouble\u2019 because of your associations with their superiors, they cannot be trusted to do their jobs properly. Let\u2019s not even talk about them going the extra mile.<\/p>\n\n\n\n

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Conclusion<\/strong><\/h2>\n\n\n\n
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Now I think you can understand why I made the statement that feedback is <\/em>the single most important facet in all communications.<\/p>\n\n\n\n

Unfortunately, the lack of feedback in our professional lives is rife but we can change the status quo.<\/p>\n\n\n\n

Let\u2019s begin a revolution; a complete attitudinal change. Let\u2019s pledge that we would begin to give factual<\/em> <\/strong>and timely<\/em> <\/strong>feedback.<\/p>\n\n\n\n

Above all \u2013 let\u2019s not be considered\u00a0\u2018Ostrich people\u2019<\/em>\u00a0<\/em><\/strong>or worse yet, be labelled one of the unreliable\u00a0 <\/strong>‘What’s-in-It-For-Me people<\/em>.<\/p>\n\n\n\n


<\/strong>Do you like this article? Then  kindly take action in two steps:<\/p>\n\n\n\n

1) Join the \u2018Feedback Revolution\u2019: make a pledge to begin to give feedback whenever necessary. Post your comment below beginning with the phrase:<\/p>\n\n\n\n

\u201cI pledge henceforth\u2026\u201d<\/em>
<\/em><\/p>\n\n\n\n

The attitudinal change begins with your declaration, then becomes a reality with your conscious action.
<\/strong><\/p>\n\n\n\n


2) Share this article in your social networks and get fellow professionals to \u2018sign\u2019 the pledge as well.<\/p>\n\n\n\n

Let\u2019s see how many pledges we could gather and how we could change the world with useful feedback.




\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014\u2014<\/p>\n\n\n\n


<\/strong>N:B-<\/strong> Images are courtesy of freedigitalphotos.net. Animation is courtesy of gifgifs.com.<\/p>\n\n\n\n

*Contrary to popular belief<\/a>, it is actually a myth that the ostrich hides its head in the sand when faced with danger.<\/p>\n\n\n\n

View Post<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"

Revealed in this article is the importance of timely and factual feedback to the organisation and the employees. Two undesirable categories of professionals who do not give feedback, are revealed. If you’re desirous of career advancement, ensure you’re not a members of either group.<\/p>\n","protected":false},"author":2,"featured_media":1925,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[1],"tags":[419,421,423,434,479,495,514,577,623,711,724,799,815],"class_list":["post-73","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","tag-feedback-revolution","tag-ostrich-people","tag-whats-in-it-for-me-people","tag-amazon","tag-careers","tag-communications-strategy","tag-corporateville","tag-feedback","tag-jeff-bezos","tag-pr","tag-professionals","tag-trust","tag-washington-post"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2013\/09\/Give-feedback-switch-freedigitalphotos.net_.jpg?fit=400%2C400&ssl=1","jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"jetpack-related-posts":[{"id":81,"url":"https:\/\/lucilleossai.com\/blog\/2013\/02\/23\/the-communications-strategy-revisited-practical-tips-for-corporateville\/","url_meta":{"origin":73,"position":0},"title":"The Communications Strategy Revisited: Practical Tips For ‘Corporateville’","author":"Lucille Ossai","date":"February 23, 2013","format":false,"excerpt":"Updated in 2025, this article revisits the Flexible Communications Strategy, an adaptable six-part framework that builds clarity, trust, and results.","rel":"","context":"In "communication"","block_context":{"text":"communication","link":"https:\/\/lucilleossai.com\/blog\/category\/communication\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2013\/02\/Human-icons-connected-on-a-platform-Freedigitalphotos.png?fit=545%2C354&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2013\/02\/Human-icons-connected-on-a-platform-Freedigitalphotos.png?fit=545%2C354&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2013\/02\/Human-icons-connected-on-a-platform-Freedigitalphotos.png?fit=545%2C354&ssl=1&resize=525%2C300 1.5x"},"classes":[]},{"id":67,"url":"https:\/\/lucilleossai.com\/blog\/2014\/03\/17\/two-years-of-blogging-in-memorable-quotes-part-1\/","url_meta":{"origin":73,"position":1},"title":"Two Years Of Blogging…In Memorable Quotes (PART 1)","author":"Lucille Ossai","date":"March 17, 2014","format":false,"excerpt":"Rethinking Business Communications Blog\u00a0turns two this month! Now\u00a0 I realise that this blog is still in its infancy but it has\u00a0been a truly rewarding experience thus far. There is also\u00a0room for growth and innovation.As a celebration of its second anniversary, let us review\u00a0memorable\u00a0quotes taken from articles posted throughout the year.\u2026","rel":"","context":"In \"blogging.\"","block_context":{"text":"blogging.","link":"https:\/\/lucilleossai.com\/blog\/tag\/blogging\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/3.bp.blogspot.com\/-67YsB8UIjUA\/UybPrlKiLuI\/AAAAAAAABFk\/htm_4Ctw33I\/s1600\/Second+birthday+-freedigitalphotos.net+Stuart+Miles.jpg?resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/3.bp.blogspot.com\/-67YsB8UIjUA\/UybPrlKiLuI\/AAAAAAAABFk\/htm_4Ctw33I\/s1600\/Second+birthday+-freedigitalphotos.net+Stuart+Miles.jpg?resize=350%2C200 1x, https:\/\/i0.wp.com\/3.bp.blogspot.com\/-67YsB8UIjUA\/UybPrlKiLuI\/AAAAAAAABFk\/htm_4Ctw33I\/s1600\/Second+birthday+-freedigitalphotos.net+Stuart+Miles.jpg?resize=525%2C300 1.5x, https:\/\/i0.wp.com\/3.bp.blogspot.com\/-67YsB8UIjUA\/UybPrlKiLuI\/AAAAAAAABFk\/htm_4Ctw33I\/s1600\/Second+birthday+-freedigitalphotos.net+Stuart+Miles.jpg?resize=700%2C400 2x"},"classes":[]},{"id":79,"url":"https:\/\/lucilleossai.com\/blog\/2013\/03\/30\/one-year-of-blogging-in-memorable-quotes-part-2\/","url_meta":{"origin":73,"position":2},"title":"One Year Of Blogging…In Memorable Quotes (PART 2)","author":"Lucille Ossai","date":"March 30, 2013","format":false,"excerpt":"\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 As promised in my last post\u00a0 I am celebrating this blog\u2019s first anniversary by listing some memorable quotes from articles posted since its inception. \u00a0Without much ado, let\u2019s continue:6) \u201cIncorporate a dynamic and competent 'Who' into your organisation's communications strategy and watch your 'desired good' gain momentum.\u201dPost:\u00a0 Components \u00a0Of\u2026","rel":"","context":"In \"blog\"","block_context":{"text":"blog","link":"https:\/\/lucilleossai.com\/blog\/tag\/blog\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/3.bp.blogspot.com\/-ZQM8jWOcwNw\/UylfRozAlgI\/AAAAAAAABLQ\/M9bccC8438Q\/s1600\/Blog%2Bin%2Blens-freedigitalphotos.net.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/3.bp.blogspot.com\/-ZQM8jWOcwNw\/UylfRozAlgI\/AAAAAAAABLQ\/M9bccC8438Q\/s1600\/Blog%2Bin%2Blens-freedigitalphotos.net.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/3.bp.blogspot.com\/-ZQM8jWOcwNw\/UylfRozAlgI\/AAAAAAAABLQ\/M9bccC8438Q\/s1600\/Blog%2Bin%2Blens-freedigitalphotos.net.jpg?resize=525%2C300&ssl=1 1.5x"},"classes":[]},{"id":1837,"url":"https:\/\/lucilleossai.com\/blog\/2020\/09\/30\/what-nigerians-need-to-know-about-effective-communication\/","url_meta":{"origin":73,"position":3},"title":"What Nigerians Need To Know About Effective Communication","author":"Lucille Ossai","date":"September 30, 2020","format":false,"excerpt":"Nigerian professionals, entrepreneurs, and business leaders need to upgrade their communication skills to inspire action and boost results. As a Nigerian communications trainer, coach, facilitator, and advisor, Lucille Ossai lists the unique communication problems faced in Nigeria and recommends solutions for effectiveness.","rel":"","context":"In "communication"","block_context":{"text":"communication","link":"https:\/\/lucilleossai.com\/blog\/category\/communication\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2020\/09\/Knowledge-Pixabay-Gerd-Altmann.jpg?fit=1200%2C831&ssl=1&resize=350%2C200","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2020\/09\/Knowledge-Pixabay-Gerd-Altmann.jpg?fit=1200%2C831&ssl=1&resize=350%2C200 1x, https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2020\/09\/Knowledge-Pixabay-Gerd-Altmann.jpg?fit=1200%2C831&ssl=1&resize=525%2C300 1.5x, https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2020\/09\/Knowledge-Pixabay-Gerd-Altmann.jpg?fit=1200%2C831&ssl=1&resize=700%2C400 2x, https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2020\/09\/Knowledge-Pixabay-Gerd-Altmann.jpg?fit=1200%2C831&ssl=1&resize=1050%2C600 3x"},"classes":[]},{"id":15,"url":"https:\/\/lucilleossai.com\/blog\/2018\/03\/14\/six-years-of-blogging-via-a-treasure-trove-of-insightful-articles\/","url_meta":{"origin":73,"position":4},"title":"Six Years Of Blogging Via A Treasure Trove Of Insightful Articles","author":"Lucille Ossai","date":"March 14, 2018","format":false,"excerpt":"The Rethinking Business Communications Blog is six! Celebrate the sixth anniversary of the Rethinking Business Communications Blog with the author with free access to a treasure trove of exclusive, didactic content in the field.","rel":"","context":"In \"business writing\"","block_context":{"text":"business writing","link":"https:\/\/lucilleossai.com\/blog\/tag\/business-writing\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2018\/03\/Happy2B6th2Bbirthday2B-2Bfreedigitalphotos.net2BStuart2BMiles.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2018\/03\/Happy2B6th2Bbirthday2B-2Bfreedigitalphotos.net2BStuart2BMiles.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2018\/03\/Happy2B6th2Bbirthday2B-2Bfreedigitalphotos.net2BStuart2BMiles.jpg?resize=525%2C300&ssl=1 1.5x"},"classes":[]},{"id":36,"url":"https:\/\/lucilleossai.com\/blog\/2016\/07\/30\/communication-pitfalls-that-sabotage-your-career-and-business\/","url_meta":{"origin":73,"position":5},"title":"Communication Pitfalls That Sabotage Your Career And Business","author":"Lucille Ossai","date":"July 30, 2016","format":false,"excerpt":"\u00a0 You probably think\u2014no believe\u2014that you're a good communicator. If asked to give examples of instances whereby you displayed excellent communication skills, you could reel off a couple: from answering difficult interview questions with confidence and delivering excellent speeches or presentations to constructing persuasive emails\/letters\/proposals at work. 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