{"id":39,"date":"2016-04-27T12:53:00","date_gmt":"2016-04-27T12:53:00","guid":{"rendered":"http:\/\/lucilleossai.com\/Blog\/index.php\/2016\/04\/27\/the-most-frustrating-question-about-writing-answered\/"},"modified":"2022-04-30T22:17:45","modified_gmt":"2022-04-30T21:17:45","slug":"the-most-frustrating-question-about-writing-answered","status":"publish","type":"post","link":"https:\/\/lucilleossai.com\/blog\/2016\/04\/27\/the-most-frustrating-question-about-writing-answered\/","title":{"rendered":"The Most Frustrating Question About Writing…Answered"},"content":{"rendered":"
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It’s becoming a regular occurrence.<\/span><\/span><\/span><\/span><\/span><\/div>\n


\n<\/span>
\n<\/span>A well-dressed executive, sitting across the table from me, a worried expression etched on his face, inevitably asks:<\/span>
\n
\n<\/span>
\n<\/span>“How do I become a better writer?”<\/span><\/p>\n


\n<\/span>
\n<\/span>Then I sigh.<\/span>
\n
\n<\/span>
\n<\/span>Not because I’m the go-to resource for all questions about business writing.<\/span><\/div>\n
\n

Or because I vanquished my former nemesis, the colossal writing challenge, and emerged victorious, with a perfectly crafted piece of content.<\/span><\/span><\/span>
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\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span><\/p>\n<\/div>\n

Or because I have, in a eureka moment, uncovered the secret to writing with simplicity, brevity and clarity<\/span><\/a> and <\/span><\/span><\/span>have been sharing the knowledge with all who desire to become more effective communicators.\u00a0<\/span><\/span><\/span>
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\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span>I often sigh because I recognise the dilemma we all face as professionals. Whether you’re a seasoned business writer or just finding your ‘voice’, it is often a battle to produce impromptu pieces required to influence, refute, inform or confirm.<\/span><\/span><\/span><\/div>\n

\n<\/span>And what if you need to address a crisis and respond in a timely manner, without recourse to your company’s official communicators, or to that friend of yours who\u2019s a wordsmith?<\/span>
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\n<\/span>
\n<\/span>So when an experienced and business-savvy executive, in a coaching session I recently completed, asked me the most frustrating question about writing, I simply shared what I constantly do to hone my skills.<\/span>
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\n<\/span><\/span>
\n<\/span><\/span>I <\/span><\/span>told him to develop and maintain a habit of reading regularly and to simply ‘do it’; that is, to write.<\/span>\u00a0<\/span><\/span><\/span><\/div>\n
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\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span>He stared at me in disbelief, clearly unconvinced about the effectiveness of my advice.<\/span><\/span><\/span><\/div>\n

\n<\/span><\/span><\/span>I thus decided to explain the usefulness of the tips given. After all, what good am I, as a communications advisor, if I cannot adapt my style to educate or persuade?<\/span><\/span><\/span><\/div>\n
\u00a0<\/span><\/span><\/span><\/div>\n
Below are the two simple steps I suggested that will improve his skills, as well as your business writing.<\/span><\/span><\/span>\u00a0<\/span><\/span>
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\n<\/b>
\n<\/b>
\n<\/b>1) Read regularly and extensively<\/b><\/div>\n

\n<\/b><\/span><\/span><\/span><\/p>\n

\n<\/span><\/a><\/span><\/div>\n<\/div>\n
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\n<\/span><\/span><\/span>Now I know this isn’t what you want to hear, being the stressed-out professional that you are, juggling multiple tasks and dealing with deadlines, unreasonable bosses and uncertainties.<\/span><\/span><\/span><\/div>\n

\n<\/span><\/span><\/span>
\n<\/span><\/span>But there’s no way around this. Unless you develop a habit of reading good<\/i> material on a daily basis (for quicker results), or a few times a week at least, you will NOT improve your writing skills.<\/span><\/span>
\n<\/span><\/span>\u00a0<\/span><\/span><\/span><\/div>\n
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\n<\/span><\/span>Good leaders and <\/span>ultra-successful people attest to the principle of reading good books<\/span><\/a>. I learnt that Warren Buffet, an investment savant and excellent writer, who is praised for his exceptional annual letters to shareholders, is a voracious reader.\u00a0<\/span>Bill Gates<\/span><\/a>, Oprah Winfrey and many others also read for ‘self-education’ rather than for entertainment.<\/span><\/span><\/span><\/div>\n
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\n<\/span><\/span><\/span>
\n<\/span><\/span>Not only does reading amplify your knowledge, increase your vocabulary and improve your overall communication skills, it does two things you don’t immediately realise:<\/span><\/span><\/span><\/div>\n

\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span>
\n<\/span><\/span>A) It exposes you to different styles and nuances in writing<\/b><\/span><\/span><\/span><\/div>\n

\n<\/b><\/span><\/span><\/span>
\n<\/span><\/span>Your brain, like a sponge, will soak up interesting expressions, new concepts and unusual constructions. At some point, all these things will seep into your writing; they will enrich your content and help you develop a unique writing ‘voice’. Oh and your grammar improves as well.<\/span><\/span><\/span><\/div>\n

\n<\/span><\/span><\/span>
\n<\/span><\/span>B) It makes you more discerning by sharpening your cognitive abilities<\/b><\/span><\/span><\/span><\/div>\n

\n<\/b><\/span><\/span><\/span>
\n<\/span><\/span>You will begin to question things, uncover hidden meanings, and analyse what isn’t being stated. Your imagination will also stretch and you will become a more rounded individual.<\/span><\/span><\/span><\/div>\n
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\n<\/strong><\/span><\/span>Free online resources to encourage\u00a0reading<\/strong><\/span><\/span><\/div>\n
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\n<\/span><\/span><\/span><\/div>\n
But what if you simply don\u2019t have the time to read hardcover books?<\/span><\/span><\/span><\/span>
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\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span>Well, there are numerous resources online, that you could, and should read. You could assess online versions of important media outfits such as Bloomberg, The Harvard Business Review, The Economist, The New York Times, etc. Some demand paid subscriptions after a certain number of free articles but you have various options available on the Internet. Other free resources include articles from the Reuters, CNN or BBC websites.<\/span><\/span><\/span><\/span><\/p>\n


\n<\/span><\/span><\/span><\/span>
\n<\/span><\/span><\/span>More often than not, your favourite local newspaper has an online version. A word of caution though: Only read newspapers where error-free content\u00a0 <\/span>is guaranteed and where journalists are experienced, respected professionals. You do yourself no favours by reading pieces rife with grammatical errors and\/or written in sub-standard business English.<\/span><\/span><\/span>
\n
\n<\/span><\/span><\/span>
\n<\/span><\/span>If you prefer using social media, a good repertoire of interesting short and long-form content is <\/span>LinkedIn<\/span><\/a>. Now LinkedIn has granted access to everyone to publish on its platform, so be \u00a0selective. Not all content featured on LinkedIn is written in standard business language. A good rule of thumb is to start reading articles written by respected ‘influencers’, such as Arianna Huffington, Guy Kawasaki, Richard Branson, etc. Note their writing styles, ‘tones’ and sentence structures. A bonus of this platform is that you could download it as a mobile app for easy access.<\/span><\/span><\/span><\/p>\n


\n<\/span><\/span>I also recommend reading blogs that publish short but useful articles. On Twitter, I ‘follow’ and regularly read posts from <\/span>Copyblogger<\/span><\/a><\/span>; <\/span>Mashable<\/span><\/a>; <\/span>Business Insider<\/span><\/a>; <\/span>The Entrepreneur<\/span><\/a>; etc. Most of these sites enjoy huge ‘followings’ on social media, especially on Twitter and Facebook, so you’d be spoilt for choice.<\/span><\/span><\/span>
\n
\n<\/span><\/span><\/span>
\n<\/span><\/span>What is important is to be disciplined enough to read regularly and widely, (yes even outside your field). Perfect this habit and watch your writing skills become more polished and your content, richer.<\/span><\/span>
\n<\/span><\/span>
\n<\/span><\/span>
\n<\/span><\/span><\/b>
\n
\n<\/span><\/span>2) Write often even when you doubt your ability<\/span><\/span><\/b><\/span>
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\n<\/span><\/span><\/b><\/span><\/p>\n<\/div>\n

<\/span><\/a><\/span><\/div>\n
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\n

\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span>Write every other day if you can manage it.<\/span><\/span><\/span><\/div>\n<\/div>\n
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Since you\u2019ll be required to write emails multiple times during a workweek, you\u2019ll need to hone the art of email writing. <\/span>Emails, once an informal mode of business communication\u2014second in importance to official business letters sent via courier in the past\u2014is now increasingly demanded. Learning how to write powerful business emails that get you desired results<\/span><\/a> <\/span><\/span><\/span>is a discernible advantage you will have over your peers. <\/span><\/span><\/span><\/div>\n
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\n<\/span><\/span><\/span>If you deal with sensitive information or if your clients\/business partners demand a certain degree of formality in their communications,\u00a0<\/span>formal writing skills<\/span><\/a>\u00a0are crucial for effectiveness.\u00a0\u00a0<\/span><\/span><\/span><\/div>\n

\n<\/span><\/span><\/span>
\n<\/span><\/span>Given that writing with clarity is an important goal of successful communication, <\/span>this post from Inc.<\/span><\/a>\u00a0 provides four simple tips you should use to write with clarity and substance.<\/span><\/span><\/span>
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\n<\/span><\/span><\/span><\/div>\n
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Note also that\u00a0<\/span>storytelling<\/span><\/a> is <\/span><\/span>a valuable tool for creating content that influences your target audience to take action. It’s also becoming important for personal and professional brands. Let’s all learn to get it right.<\/span><\/span><\/span>
\n
\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span><\/span>
\n<\/span><\/span><\/span>I ‘discovered’ Quora about a year ago. It is an interesting site whereby knowledge is shared by professionals from different fields…for free. Registration is also free, allowing you to choose topics of interest and sign up for email digests.\u00a0<\/span>
\n<\/span><\/span>
\n<\/span><\/span>
\n<\/span><\/span>Naturally, not all of us aspire to become bestselling authors; we simply want to\u00a0<\/span>improve our writing chops at work<\/span><\/span><\/a>. Note that what is required for the progress you seek, is a disciplined mindset and a persevering attitude. Remember that you’re responsible for this aspect of your professional development; therefore make yourself accountable for your writing.<\/span><\/span><\/span>
\n
\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span>It will pay off sooner than you think when you’re singled out for a promotion.<\/span><\/span><\/span>
\n
\n<\/span><\/span>
\n<\/span><\/span>
\n<\/span><\/span><\/span>
\n<\/span><\/span>Conclusion<\/span><\/span><\/span><\/b><\/span><\/p>\n

\u00a0<\/span><\/span><\/div>\n

\n<\/span><\/span>I can only hope that the executive whom I recently coached\u2014whose concerns about writing prompted me to write this post\u2014would become motivated to try some of the tips given.<\/span><\/span><\/span>
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\n<\/span><\/span><\/span>
\n<\/span><\/span><\/span><\/div>\n<\/div>\n
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It might be relatively easy to develop a habit of reading regularly and extensively.<\/span><\/div>\n
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Writing, on the other hand, demands more mental energy and creates anxiety.<\/span><\/div>\n
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I understand completely because I too have those moments of dread. But take the plunge and begin with the basics: W<\/span>rite shorter sentences, (preferably no longer than 20 words in the beginning); check your grammar and proofread thoroughly, (I recommend reading your content audibly after writing); use simple sentence structures; and watch your punctuation.<\/span><\/span><\/span><\/p>\n<\/div>\n
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Read even if you don’t ‘feel like it’ and write, even when that inner critic tells you you’re no good.<\/span><\/span><\/span><\/div>\n

\u00a0<\/span><\/span><\/span><\/p>\n

And this is how you become a better writer over time. <\/span><\/span><\/span><\/p>\n

If you enjoyed this post, don’t rush off just yet. Please remember to:<\/em><\/strong><\/span><\/span><\/span><\/div>\n<\/div>\n


\n<\/span><\/span><\/span><\/span>– \u00a0<\/span><\/span><\/span>Share this article in your social networks by\u00a0<\/span><\/span>clicking on the icons at the top or below.<\/span><\/div>\n
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– \u00a0S<\/span>ign up for updates in the blog’s right sidebar so that you are immediately notified via email when a new blog post is published. Don\u2019t miss any more articles!<\/span><\/span><\/div>\n
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Need help with improving your communication skills? \u00a0<\/b><\/span><\/span>
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\n<\/b><\/span><\/span><\/div>\n<\/div>\n
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Hire me for:<\/span><\/span>
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\n<\/span><\/span><\/div>\n
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– Communications training sessions for your executives;<\/span>
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\n<\/span><\/div>\n
– Writing assignments (content creation, executive speeches, etc.);<\/span><\/span>
\n
\n<\/span><\/span><\/div>\n
– Speeches and keynote presentations at your corporate events. <\/span><\/span><\/div>\n
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Let me help you get results.\u00a0<\/span><\/span>
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\n<\/span><\/span>
\nContact me:<\/span><\/span>
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\n<\/span><\/span><\/div>\n
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A) Send an email to: <\/span><\/span>Lucilleossai@gmail.com<\/span>.<\/span><\/span><\/a><\/span>
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\n<\/span><\/span><\/a><\/span><\/div>\n
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B) Call for a free consultation:\u00a0<\/span><\/span>
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\n<\/span><\/span><\/div>\n
Nigeria:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 <\/span>\u00a0<\/span>0704 631 0592<\/b><\/span><\/span><\/div>\n
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International: \u00a0\u00a0<\/span>+234 704 631 0592 \u00a0<\/b><\/span><\/span>
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\n<\/span><\/span><\/p>\n<\/div>\n
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————————-<\/span><\/span><\/div>\n
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\n<\/b><\/u><\/span><\/span>N.B-<\/b><\/u><\/span>\u00a0\u00a0 <\/span><\/span>First image courtesy of Stuart Miles; via freedigitalphotos.net. Second image courtesy of Bluebay; via freedigitalphotos.net. Third image courtesy of Adamr; via freedigitalphots.net. Fourth image courtesy of Iosphere; via freedigitalphotos.net. <\/span><\/span>Last image courtesy of Master Isolated Images; via freedigitalphotos.net.<\/span><\/span>
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\n<\/span><\/span><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

It’s becoming a regular occurrence. A well-dressed executive, sitting across the table from me, a worried expression etched on his face, inevitably asks: “How do I become a better writer?” Then I sigh. Not because I’m the go-to resource for […]<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[1],"tags":[491,724,731,828],"class_list":["post-39","post","type-post","status-publish","format-standard","hentry","category-uncategorized","tag-communication","tag-professionals","tag-reading","tag-writing"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_likes_enabled":true,"jetpack-related-posts":[{"id":28,"url":"https:\/\/lucilleossai.com\/blog\/2017\/03\/14\/five-years-of-insightful-blogging-in-memorable-quotes-part-1\/","url_meta":{"origin":39,"position":0},"title":"Five Years Of Insightful Blogging…In Memorable Quotes (PART 1)","author":"Lucille Ossai","date":"March 14, 2017","format":false,"excerpt":"I\u2019ve been blogging for half a decade!Now that feat might not seem like a herculean task to some but it has been both challenging and rewarding for me.Challenging, because although I\u2018m passionate about communications and always striving to improve my skills and elevate my knowledge, there are times every month---and\u2026","rel":"","context":"In \"blogging.\"","block_context":{"text":"blogging.","link":"https:\/\/lucilleossai.com\/blog\/tag\/blogging\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/1.bp.blogspot.com\/-QqlKJq85nXE\/WMfNy06x6mI\/AAAAAAAADjE\/O4ek32dVmKMLQnME3BKB3MNeX8da7IXMgCLcB\/s640\/3D%2Bmen%2Bcelebrating%2B-%2Bfreedigitalphotos.net%2BCooldesign.jpg?resize=350%2C200&ssl=1","width":350,"height":200,"srcset":"https:\/\/i0.wp.com\/1.bp.blogspot.com\/-QqlKJq85nXE\/WMfNy06x6mI\/AAAAAAAADjE\/O4ek32dVmKMLQnME3BKB3MNeX8da7IXMgCLcB\/s640\/3D%2Bmen%2Bcelebrating%2B-%2Bfreedigitalphotos.net%2BCooldesign.jpg?resize=350%2C200&ssl=1 1x, https:\/\/i0.wp.com\/1.bp.blogspot.com\/-QqlKJq85nXE\/WMfNy06x6mI\/AAAAAAAADjE\/O4ek32dVmKMLQnME3BKB3MNeX8da7IXMgCLcB\/s640\/3D%2Bmen%2Bcelebrating%2B-%2Bfreedigitalphotos.net%2BCooldesign.jpg?resize=525%2C300&ssl=1 1.5x"},"classes":[]},{"id":8,"url":"https:\/\/lucilleossai.com\/blog\/2018\/10\/16\/the-lucille-ossai-communications-toolbox-ask-lucille-ossai-2-developing-writing-skills\/","url_meta":{"origin":39,"position":1},"title":"The Lucille Ossai Communications Toolbox: Ask Lucille Ossai #2 (Developing Writing Skills)","author":"Lucille Ossai","date":"October 16, 2018","format":false,"excerpt":"In this segment, Lucille tackles the enquiry of developing writing skills. She gives away useful nuggets that are often only revealed in paid seminars or training sessions. This post thus provides undisputed value. Get free, quick, actionable advice and tips for your pressing communication-related enquiries from this award-winning communications blogger.","rel":"","context":"In \"#LucilleOssaiCommsToolbox\"","block_context":{"text":"#LucilleOssaiCommsToolbox","link":"https:\/\/lucilleossai.com\/blog\/tag\/lucilleossaicommstoolbox\/"},"img":{"alt_text":"","src":"https:\/\/i0.wp.com\/lucilleossai.com\/blog\/wp-content\/uploads\/2018\/10\/Possible-2Bhighlighted-2Bby-2Berasing-2Bnegative-2B-2Bfreedigitalphotos.net-2BJeroen-2Bvan-2BOostrom.jpg?fit=400%2C265&ssl=1&resize=350%2C200","width":350,"height":200},"classes":[]},{"id":45,"url":"https:\/\/lucilleossai.com\/blog\/2015\/11\/28\/how-to-advance-your-career-with-superior-communication-skills\/","url_meta":{"origin":39,"position":2},"title":"How To Advance Your Career With Superior Communication Skills","author":"Lucille Ossai","date":"November 28, 2015","format":false,"excerpt":"Your communication skills, or lack thereof, will make or break your career.Evidently, there are other important factors to consider when ascertaining how far you\u2019d go in your professional journey\u2014\u2014qualifications, competence, executive presence\/gravitas, being at the right place at the right time, (aka plain old luck), etc.\u2014\u2014but one of the most\u2026","rel":"","context":"In \"career\"","block_context":{"text":"career","link":"https:\/\/lucilleossai.com\/blog\/tag\/career\/"},"img":{"alt_text":"","src":"","width":0,"height":0},"classes":[]},{"id":1837,"url":"https:\/\/lucilleossai.com\/blog\/2020\/09\/30\/what-nigerians-need-to-know-about-effective-communication\/","url_meta":{"origin":39,"position":3},"title":"What Nigerians Need To Know About Effective Communication","author":"Lucille Ossai","date":"September 30, 2020","format":false,"excerpt":"Nigerian professionals, entrepreneurs, and business leaders need to upgrade their communication skills to inspire action and boost results. 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